It has been asked how do I plan my week? My days? How do I stay on top of projects? Let me outline what I do, and while I dont always stick to the plan, it helps me stay focused and keep revenues moving upward.
I should state first that I only take five projects at any time as many as I can count on the fingers of one hand. Why? Because any more than that and I lose focus. A few years ago I had 87. Once I dropped to five my revenue shot up tremendously. I credit the fact that I was able to become a literal expert of the products/services I was promoting.
At the end of each month, I rank my projects top to bottom by total profit. The top two get my highest attention. Why? Success breeds success. If I can achieve a 10% increase, the site that is producing $20k a month is worth more than one that is pulling $3k.
It should be noted that I never schedule more than four hours worth of work on any given day. Why? Because things come up. When youve been doing this as long as I have, you know better than to schedule more than four hours worth of work in a day. For example, if you plan on working for 6 hours and you schedule 6 hours worth of work, if the phone rings once your plan is screwed.
You have to be flexible in order to accomplish those things most important to you and your business. If you are too rigid, you can cause too much negativity to seep into your head and your productivity will tank.
Here is a rough outline of my schedule. I arrive at my office between 10am-11am and I generally leave between 4pm and 6pm. It should be noted that each morning I spend about 30 minutes reviewing my PPC accounts to ensure I am not suffering from bleed out on any campaign. I want to ensure the budget is going to productive means.
Monday: No scheduled appointments.
1. Review Goals in Business Journal.
2. Plan week with team based on goals and be determined you will reach them. Make assignments, state specific responsibilities and be clear on expectations.
3. Review Google Webmaster Tools data for all five sites. Correct any major errors or problems. Start with highest revenue site and move downward. Two hour maximum.
4. Review changes made to sites on Friday and check for conversion, click-through, ranking changes. Write down changes in business journal. 60-90 minutes.
5. Concentrate on sites 1 and 2.
Tuesday:
1. Link Building. Often, you can find a source that would be good for ALL of your sites. When that happens, take the time and get all your sites listed in that resource and track the results. 1-3 hours. If you find a strong list, you can outsource the actual link building, but I highly recommend you use your skills to find the quality sites, as my experience has been that regardless of the time I have spent training an outsourced firm, they just go back to their lazy, spammy methods of link building.
2. Blog posts or Guest Blog Posts. 30 minutes – 2 hours. I often pre-schedule the blog posts to drip during the coming week. Guest Blog Posts is also a form of link building, which is why it is included on this day.
Concentrate on sites 1, 2 and 3.
Wednesday: This is my SEO day.
1. Refine keyword strategy.
2. Target keyword phrases in the 5-20 ranking area that have shown to convert well in PPC and use internal linking as explained in my SEO in a Box technique to push the rankings higher quickly.
3. Consult the On-Page Factors Cheat Sheet if needed.
4. If needed, do an SEO Site Audit.
Concentrate on sites 1, 2 and 4.
Thursday:
1. Make Relationship Contacts by email and phone.
2. Write/edit content.
Concentrate on sites 1, 2 and 5.
Friday: No scheduled appointments.
1. Review stats, 30 minutes maximum.
2. Make changes based on analysis, 2 hours maximum.
3. Link Rot Audit. 60-90 minutes.
Concentrate on sites 1 and 2.
Dont forget to use one day each month to go to the library and play catch up undistracted.
Notice that each day I concentrated on my two highest revenue producing sites. This is by design. You focus your time where there is the most success.
This should give you a better understanding of what I do on a day-to-day basis and how to concentrate on your main revenue producing sites.